9:00 – 9:05 a.m. 1. Approval of minutes for January 26, 2012
PROPÓSITO: Decision Person(s) Responsible: G. Garcia
Details: Approval of the minutes of the Regular Board Meeting of January 26, 2012.
9:05 – 9:15 a.m. 2. Election of board officers and appointment of board members to standing committees of the board.
PROPÓSITO: Decision Person(s) Responsible: G. Garcia
Details: Section 9 of METRO's by-laws requires the election of Officers of the Board of Directors in January of every year. The members of the board shall elect a Chairman, Vice Chairman and Secretary.
9:15 – 9:45 a.m. 3. Comentarios del Público
PROPÓSITO: Discussion Person(s) Responsible:G. Garcia
Details: Comments from the general public are received.
9:45 – 10:00 a.m. 4. President & CEO's Business Report
PROPÓSITO: Briefing Person(s) Responsible: G. Greanias
Details: METRO President & CEO's Business Report including information on METRORail expansion construction progress and safety, HDR, negotiations with University of Houston, partnership with Reliant and the Houston Livestock Show & Rodeo, and Operation Thank You.
10:00 – 10:05 a.m. 5. Chairman's Report
PROPÓSITO: Briefing Person(s) Responsible: G. Garcia
Details: The Chairman of the Board will present his report on METRO
10:05 – 10:15 a.m 6. Committee Report
Purpose:Briefing Person(s) Responsible: Board Committee Chair(s) - B. Ballanfant – Capital Programs,
J. Stewart – Customer Service, D. Jefferson – Finance/Audit, C. Patman – Government & Public Affairs, A. Watson – People
Details: The following Committee Chairs will present their Working Committee meeting reports to the Board:
B. Ballanfant - Capital Programs, J. Stewart - Customer Service, A. Watson - People, D. Jefferson - Finance/Audit, C. Patman – Government & Public Affairs
CONSENT AGENDA
10:15 – 10:16 a.m. 7. Request Board approval accepting the monthly committee reports, including the investment reports.
PROPÓSITO: Discussion, Decision Person(s) Responsible: Capital Programs – B. Ballanfant, Customer Service – J. Stewart, Finance/Audit – D. Jefferson, Government & Public Affairs- C. Patman,People- A. Watson
Details: Request Board approval accepting the monthly committee reports, including the investment reports.
10:16 – 10:17 a.m. 8. Request Board to approve payment of second annual premium installment for All-Risk Property insurance in the amount of $1,410,482.00 to FM Global and to purchase Windstorm Deductible Buy Down insurance coverage in the amount of $306,014.08 from Landmark American Insurance Company and Aspen Specialty Insurance Company.
PROPÓSITO: Discussion, Decision Person(s) Responsible: Finance/Audit- D. Jefferson, T. Kelly
Details: To pay the second of three annual anniversary installments on METRO's All-Risk Property insurance coverage to FM Global which covers losses to METRO's assets resultant from their physical loss or damage. This policy was placed on a three-year term with board approval last year. Additionally, this request is to purchase a Windstorm Deductible Buy Down policy from Landmark American Insurance Company and Aspen Specialty Insurance Company (50/50 shared) to cover Windstorm losses. This insurance will offset the 3%-5% deductible exposure METRO has on its All-Risk program for windstorm. This insurance coverage was marketed by AON Risk Services (AON), METRO's current insurance broker. AON was hired by METRO through a competitive procurement process.
10:17 – 10:18 a.m. 9. Request Board authorization for the President & CEO to execute and deliver a contract modification in the amount of $87,500 for contract personnel agency services with Resource Staffing Houston Inc. for a total amount not-to-exceed $687,500.00.
PROPÓSITO: Discussion, Decision Person(s) Responsible: People- A. Watson, A. Skabowski
Details: METRO is currently evaluating proposals for new contracts for contract personnel agency services (frontline temporary staff) for METRO's call centers. In order to complete evaluations of all proposals, additional funding is requested to continue utilizing the current contract for contract personnel staff to continue working in METRO's call centers serving bus, rail, and METROLift customers.
10:18 – 10:19 a.m. 10. Request Board authorization for the President & CEO to execute and deliver contract modifications in the amount of $87,500 for contract personnel agency services with Diversestaff A Lane Staffing Co. for a total amount not-to-exceed $687,500.00.
PROPÓSITO: Discussion, Decision Person(s) Responsible: People- A. Watson, A. Skabowski
Details: METRO is currently evaluating proposals for new contracts for contract personnel agency services (frontline temporary staff) for METRO's call centers. In order to complete evaluations of all proposals, additional funding is requested to continue utilizing the current contract for contract personnel staff to continue working in METRO's call centers serving bus, rail, and METROLift customers.
10:19 – 10:20 a.m. 11. Request Board approval for the President to negotiate and executive to provide pre-employment physicals for two years and an option for three (3) years contract with Concentra Medical Centers to provide pre-employment physicals in an amount total not-to-exceed $167,000.00 for two years.
PROPÓSITO: Discussion, Decision Person(s) Responsible: People-A. Watson, R. Luzarraga
Details: To enter into a contract with Concentra Medical Centers to provide pre-employment physicals for two years and option for three (3) years.
10:20 – 10:21 a.m. 12. Request Board authorization for the President to negotiate and executive to provide pre-employment physicals for two years and option for three (3) years contract with The University of Texas Health Science Center at Houston (UT Health) to provide pre-employment physicals in an amount not-to-exceed $167,000.00 for two years.
PROPÓSITO: Discussion, Decision Person(s) Responsible: People-A. Watson, R. Luzarraga
Details: To enter into a contract with The University of Texas Health Science Center at Houston (UT Health) to provide pre-employment physicals for two years and option for three (3) years.
ITEMS FOR SEPARATE CONSIDERATION
10:21 – 10:23 a.m. 13. Request Board authorization for the President and CEO to execute four (4) contracts for the purchase of 48 non revenue vehicles of various types in a total amount not-to-exceed $1,069,079.00.
PROPÓSITO: Discussion, Decision Person(s) Responsible: Customer Service-J. Stewart, A. Skabowski
Details: Request Board authorization for the President and CEO to execute and deliver four (4) contracts for non revenue vehicles for a total amount not-to exceed $1,069,079 to the following Contractors: 1. $518,810 to Tommy Vaughn Motors, Inc. for 15 police patrol vehicles & 5 compact cargo vans. 2. $291,490 to Philpott Motors LTD for 17 half ton pickup trucks and 1 police prisoner van. 3. $167,004 to Grapevine Dodge Chrysler Jeep LLC for 9 full size automobiles. 4. $91,775 to Caldwell Country Ford for 1 light duty bucket truck.
10:23 – 10:25 a.m. 14. Request Board authorization for the President & CEO to approve a contract with IMG Worldwide for an amount not-to-exceed $103,831 to perform an asset monetization study of METRO's system.
PROPÓSITO: Discussion, Decision Person(s) Responsible: Customer Service- J. Stewart, R. Roberts
Details: Request Board authorization for the President & CEO to approve a contract with IMG Worldwide for an amount not to exceed $103,831 to identify, assess and prioritize METRO's assets, and research and identify the revenue potential of these assets.
10:25 – 10:27 a.m. 15. Request Board authorization for the President & CEO to execute and deliver a modification (MOD 7) to the construction services contract with TransCore adding $2,387,346 increasing the not-to-exceed amount from $38,700,000 to $41,087,346, and extending the contract period of performance to March 31, 2013 for work associated with METRO HOT Lanes.
PROPÓSITO: Discussion, Decision Person(s) Responsible: Capital Programs-B. Ballanfant, D. Couch
Details: The proposed modification incorporates changes related to Manual of Uniform Traffic Control Devices and Federal Highway Administration regulatory signage requirements, gates, TxDOT's 45S HOV extension, TxDOT'S 610/290 reconstruction impact on US-290 HOT Lane, software functionality and SB/DBE program advisor on METRO's 5 corridor HOT Lane project.
10:27 – 10:29 a.m. 16. Request Board authorization for the President & CEO to amend contract with Jacobs Engineering Group, Inc. adding $500,000 to the contract amount increasing the not-to-exceed amount from $3,500,000 to $4,000,000, and extending the contract period of performance to December 31, 2013.
PROPÓSITO: Discussion, Decision Person(s) Responsible: Capital Programs - B. Ballanfant, D. Couch
Details: Additional funds are needed for continued Jacobs design support, construction phase services and program management for the delivery of civil and toll system improvements related to the HOT Lanes project.
10:29 – 10:44 a.m. 17. Provide a briefing for the Board of Directors on METRO's procurement guidelines
PROPÓSITO: Briefing Person(s) Responsible: G. Greanias
Details: METRO President & CEO and General Counsel will provide a briefing on procurement methods, processes and the roles and responsibilities of the staff and the Board of Directors.
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